Who we are:
Village of Fredericton Junction was incorporated in 1966 and has a population of approximately 750 residents. We have a municipal owned water and sewage system.
We pride ourselves in the friendly atmosphere of our small, basically rural community, and offer a level of services typically found in larger municipalities. Our nursing home, the medical facility, a Pharmacy, the school, the arena, the Legion, and Curling Club represent only a few of the many fine places worthy of special mention. Our volunteer Fire Department, Historical Society and many other groups are a welcome addition to our Village.
The Municipal Clerk in Reporting to the Village Manager (or in the absence of the Village Manager; to the Councillor responsible for Administration) is a key member of the leadership team of the Village of Fredericton Junction. The Municipal Clerk performs various highly responsible and complex professional administrative tasks for the Village of Fredericton Junction’s Council in support of a wide range of programs, operations, services, and policies. Responsibilities include, Council agenda publication, attendance at Council meetings, and preparation of official Council minutes. The Clerk Administers the Village records management, information management and accounting system.
Roles and responsibilities:
The following list of duties is intended to describe the various types of work that may be performed and is not intended to be an all-inclusive list of responsibilities.
- Coordinates and participates in the preparation, distribution, and publication of agendas and related materials for public meetings and hearings such as Council and Committee; ensure legal requirements are met for publication and posting of agenda and legal notices; attends all publicly noticed meetings as needed; prepares a summary of actions, and minutes.
- Participates in the development, implementation, and maintenance of departmental goals, objectives, policies, procedures, and priorities for assigned programs in the Clerk’s Office; recommends within policy guidelines appropriate service and staffing levels. recommends and administers policies and procedures.
- Administers, monitors and ensures compliance with the Right to Information Act.
- Facilitates accurate and timely processing of documents, including agreements, contracts, deeds, resolutions, and ordinances.
- Researches and creates various reports and/or documents, including those sensitive or confidential for Council action; research, compiles, and analyzes complex matters and data for assigned special projects and reports; prepares summaries, reports, and correspondence.
- Utilizes various computer applications and software packages; operates various automated record-keeping systems.
- Performs a full range of duties supporting assigned operations; notarizes and certifies documents; participates in an administrative role in Council meetings.
- Participates in senior level meetings; maintains awareness of new trends and developments in the fields related to the area of assignment; informs on new opportunities as appropriate.
- Performs other related duties as required, for example, secretary to the committee duties for the local volunteer fire department.
Knowledge of Sage – Simply Accounting software is required.
Four years of increasingly responsible management assistance or experience providing administrative support to upper-level management in the public or private sector.
- Familiarity with Microsoft Office Products.
- Working in previous front-facing positions is an asset.
- Working with businesses and customers is an asset.
- Municipal experience is highly desirable.
- Experience in a government agency is desirable.
- A High School Diploma with at least five years of municipal work experience.
- A two-year certification of Administration from an accredited college or training institute.
- A bachelor’s degree from an accredited college or university with major coursework in political science, public administration, business administration, or a related field.
A combination of experience and education may be recognized and may be commensurate with the level of remuneration.
Work is performed primarily in a standard office environment with extensive public contact and constant interruptions; incumbents may be required to work extended hours, including evenings and occasional weekends.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting.
- Operations of a Village Office.
- Functions and organization of municipal government.
- Work organization principles and practices.
- Modern principles, practices, and techniques of municipal records management and elections.
- Methods and techniques of supervision, training, and motivation.
- Principles and practices of budget administration.
- Principles and practices of fiscal, statistical, and administrative research and report preparation.
- Strong writing skills,
- Methods and techniques of public relations; including Website and Facebook Page management.
- Willingness to participate in continuing education opportunities that align with the Clerk duties.
License and Certification:
Possession of a Valid Driver’s License must be maintained as a continued condition of employment.
Possession of, or ability to obtain, certification through the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) is desirable but not necessary.
$40,000 to $50,000 Annually (Under review)
We thank all those who apply, however, only those selected for further consideration will be contacted.
How to apply:
Please send your resume with a one-page cover letter, and references to: email@example.com; no later than 4:30pm Tuesday Sept 12, 2023
Or by mail to:
Village of Fredericton Junction
ATTEN: Municipal Clerk Job Posting
102 Wilsey Road
Fredericton Junction, N.B. E5L 1W7 or by fax to (506) 368-1900